SMARTQR Technologies Pvt. Ltd. (“SMARTQR,” “we,” “our,” or “us”) provides the SMARTQR HRMS mobile application (“App”) for internal employee workforce management. This App is intended only for use by SMARTQR employees and authorized personnel.

This Privacy Policy explains how we collect, use, and protect personal data when you use the App.

1. Information We Collect

1.1 Personal Information

We may collect:

• Name
• Employee ID
• Official email address
• Phone number
• Department and role

1.2 Location Information

We collect location data only when you mark attendance or perform work-related actions.

Purpose:

• Attendance verification
• Geo-fencing validation
• Work-location confirmation

We do not track continuous background location.

1.3 Camera Access

Camera access is used for:

• Selfie attendance
• Identity verification
• Document uploads

Camera is accessed only after user permission.

1.4 Device & Usage Information

• Device type
• OS version
• App logs for troubleshooting and security

2. Acceptance of the terms of use

We use data to:

• Manage attendance
• Support payroll processes
• Verify employee identity
• Maintain workplace security
• Meet legal obligations

3. Legal Basis for Processing

We process data based on:

• Employment necessity
• Legal compliance
• Legitimate business interests
• User consent (for camera/location)

4. Data Sharing

We may share data with:

• SMARTQR HR and management
• IT and cloud service providers under confidentiality
• Authorities if legally required

We do not sell personal data.

5. Data Retention

Data is retained only as long as necessary for:

• Employment purposes
• Legal and statutory compliance
• Internal HR policies

6. Data Security

We implement safeguards such as:

• Access controls
• Encryption where feasible
• Secure servers
• Restricted administrative access

7. Your Rights

Employees may request:

• Access to their data
• Correction of inaccurate data
• Withdrawal of consent (where applicable)

Requests can be made to HR.

8. Children’s Privacy

The App is not intended for individuals under 18.

9. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted with a revised date.

10. Contact Information

SMARTQR Technologies Pvt. Ltd.

Email: info@smartqr.co.in

Address: Hindustan Estate, Sr no 213, Rishi House, above London Muffin, Plot 65, Kalyani Nagar - Wadgaon Sheri Rd, Maharashtra 411006